🐻 Updates and Deadlines and B.E.A.R.s — Oh my!
Funding Year 2022 is here! This means it’s time to wrap up paperwork from the most recent funding period (July 2021 - June 2022), and finish the checklist of items before school starts.
If you have any questions, please reply to this email, give me a call ((208) 332-6993) or make an appointment with me by clicking here.
Deadline Approaching — FORM 486
“Is my E-rate 471 application been funded?”
Then you must file the Form 486 to indicate that services have started, and that your LEA is compliant with CIPA (Children’s Internet Protection Act)
The deadline to file the 486 is 120 days after (whichever is later):
a) the date of the FCDL (Funding Commitment Decision Letter)
b) the service start date
Usually July 1 for services, but for one-time purchases it would be considered the installation/turn-up date
You can file an FCC Form 486 early (before services have started) if:
You have received your FCDL;
Your services will start in the month of July;
You can truthfully make all of the certifications on the form; and
You are filing the form on or before July 31.
Funding waves are often released on Fridays.
Check to see if there are any review requests on your 471 application. You should have received an email when they were created.
Contact your state E-rate Coordinator if you have concerns:
Schools: Daniel Vogt; email@example.com; (208) 332-6993
Libraries: Doug Baker; firstname.lastname@example.org; (208) 639-4173.
Fall Deadline: Claim E-rate Reimbursement
File your B.E.A.R. Form 472 For Reimbursement On Services and Hardware billed between July 2021 and June 2022
DEADLINE to file B.E.A.R. reimbursement requests is whichever date is LATER:
10/28/2022 - 120 days after “Service Delivery Deadline”
“Service Delivery Deadline” is the last date to receive service, most often 6/30/20xx)
Category 2: “Service Delivery Deadline” is considered the date the equipment was installed or began operations.
OR 120 days date Form 486 Notification Letter
OR 120 days after date of the approved post-commitment Revised Funding Commitment Decision Letter
OR 120 days after date of an approved appeal Revised Funding Commitment Decision Letter on a previously denied or reduced funding request.
CATEGORY 2 / ONE-TIME Purchases
Deadline to file is 120 days after the “Service Start Date”
The "Service Start Date” is considered the date the equipment was installed or became operational.
Your Form 486 requires you to list a service start date for services.
You can file BEAR Form 472 reimbursement requests:
Monthly, quarterly, or however frequently you need to throughout the year.
State Reimbursement Updates — New Reimbursement Methodology Set
Last month, the Education Opportunity Resource Committee (EORC) voted to confirm a new reimbursement methodology for schools. The new methodology abandons the “1 Mbps per User” method in favor of a tier system that is more congruent with the current options available to Idaho schools via the E-rate program.
Read more about the SDE’s Broadband Program here:
To receive state reimbursement, LEAs must:
1) Make a good-faith effort to apply for E-rate funding.
2) Reasonably comply with requests for information, such as contracts and utilization data.
Per Idaho § 33-5604 (3), “E-rate eligible entities shall cooperate with the committee in carrying out its duty to compile and analyze [utilization] information.”
3) Have an Internet Access connection that is within the recommended service levels (see table below)
If connection exceeds maximum service levels, LEAs must submit an appeal before receiving reimbursement. To submit an appeal, LEAs must first contact the Program Coordinator: 208-332- 6993, or email@example.com.
4) Submit eligible invoices no later than June 15th of the current funding/fiscal year.
If connection exceeds maximum service levels, LEAs must submit an appeal for reimbursement. To submit an appeal, LEAs must first contact the Program Coordinator (firstname.lastname@example.org).
Click here to open a PDF of this table: https://www.sde.idaho.gov/tech-services/broadband/files/general/Broadband-Reimbursement-Increases.pdf
Questions? Need to discuss an idea?
Leave a comment or reply to this email, email@example.com; (208) 332-6993 or make an appointment with me by clicking here.